NZGS Expense Claim Form

Author(s) N/A
Published 01 October 2016
Collection
Link
Compilation N/A
NZGS Expense Claim Form

Please use this form to claim any pre-approved expenses you have incurred on NZGS business.  Once filled in, and valid GST receipts are attached, please send as a PDF to treasurer@nzgs.org.

The ‘Code to be charged’ column should line up with our budget, so please as the treasurer if you are uncertain which code to use.

Our codes comprise four elements, separated by dots:

  1. The Technical Interest Group code. For NZGS this is always C250.
  2. The department code (number 1-7, depending on which part of NZGS is involved)
  3. The branch or event code (a three digit number specific to a branch or event)
  4. The General Ledger code (a four digit code representing the type of cost)

Some of the most common valid codes are:

  • Committee meeting travel: C250.1.103.2300
  • Local branch catering: C250.4.<your branch number>.2300
  • Local branch venue hire: C250.4.<your branch number>.2600

The codes are built up using one each of the numbers below:

Item 1: Technical Interest Group code

This is always C250

Item 2: Department code

  • 1 = General and management (mainly used by the committee)
  • 2 = website
  • 3 = Geomechanics News
  • 4 = Courses and branch meetings (including local YGP mini-symposium)
  • 5 = Conferences and Symposium (including ANZ YGP symposium)
  • 6 = Publications and working groups
  • 7 = Awards and grants

 

Item 3: Branch and event codes

Branches

  • 402 = YGP group activities (inc local mini-symposium)
  • 403 = Northland branch
  • 404 = Auckland branch
  • 405 = Waikato branch
  • 406 = Bay of Plenty branch
  • 407 = Hawkes Bay branch
  • 408 = Wellington branch
  • 409 = Nelson branch
  • 410 = Christchurch branch
  • 411 = Otago branch
  • 412 = Tersaghi lecture
  • 413 = Rankine lecture
  • 414 = Glossop lecture
  • 415 = other overseas visiting lecturers
  • 416 = NZ Geomechanics lecture

Courses (only those planned for this year)

  • 420 = Soft soil engineering
  • 424 = Rock slope stability
  • 425 = Soil slope stability
  • 426 = Earthquake resistant design of foundations

National Committee and Representatives

  • 103 = National management committee travel and expenses
  • 104 = ISSMGE representative
  • 105 = ISRM representative
  • 106 = IAEG representative

Awards / grants

  • 701 = Geomechanics Lecture
  • 702 = NZ Geomechanics Paper Award
  • 703 = YGP Fellowship
  • 704 = NZGS Scholarship
  • 705 = YGP ANZ conference award
  • 706 = Student poster awards

Working Groups/Stakeholder Consultation Groups

  • 601 = MBIE Earthquake Geotechnical Engineering modules
  • 604 = International Society technical groups
  • 605 = Professional registration and licencing support
  • 606 = Guideline (anchors)
  • 607 = Guideline (retaining walls)
  • 608 = Guideline (slopes)
  • 609 = NZ Ground Investigation Specification
  • 610 = Guideline (soil and rock description)

 

Item 4: General Ledger expense code

  • 2300 = Travel, food and accommodation
  • 2400 = Awards and grants
  • 2600 = Meeting, course and event expenses (e.g. includes venue hire, excludes travel, food and overnight accommodation for guests)
  • 2700 = Office admin, IT, printing and postage
  • 2800 = Salaries and professional services

Leave a Reply

Issue N/A
Volume N/A
Version N/A
Location N/A
Type
Tags N/A
ISBN N/A
ISSN N/A